Record-keeping, documentation, and reporting requirements for AI systems. Here is what California businesses need to know in 2026.
California has enacted SB 942 — AI Transparency Act. Businesses using AI for decisions must disclose AI involvement and provide opt-out mechanisms.
State law does not replace federal law — you must comply with both. These federal rules apply to ai accountability nationwide:
California's SB 942 — AI Transparency Act often includes size-based exemptions. Businesses with fewer than 25 employees may be exempt, but should verify thresholds. Always review the specific statute for employee count and revenue thresholds.
The key deadline in California is August 2, 2026. The law is enacted and compliance is required by the deadline above.
California penalties for AI non-compliance: $5,000/day per violation. While enforcement is still developing, companies found non-compliant face civil penalties and potential litigation.
Federal law does not currently preempt state AI laws. California's SB 942 — AI Transparency Act applies independently of federal rules. Federal laws like ECOA, FCRA, and HIPAA also apply alongside state law — so you must comply with both.
Best practice: document all AI systems used, conduct an internal audit, implement required disclosures, and keep records for at least 3 years. For high-risk uses like ai accountability, consider hiring an independent third-party auditor to validate compliance.
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